Learn how to create booking patterns for children
How-to Video
Introduction
Now you can assign booking patterns to your children. This is going to give you a better oversight of which children are due in on what days as well as plan for future occupancy!
You will also be able to mark children’s planned holidays as well as any absent days the children have taken.
Before we being with Booking patterns, you will need to set up;* Children Sessions* Opening times for the nursery
How do I access Children’s Bookings?
Navigate to Children > Select Child > Bookings
This will show the children’s monthly calendar view. You can look at different months by selecting the drop-down menu and selecting the month you would like to see
How to add a booking pattern to my child?
To add a booking pattern to your child you will need to select the date you would like this booking to begin. By selecting your starting date a popup will appear that will allow you to add an event. events come in three types – bookings, absence and extras
Booking can only be made from today’s date and cannot select any past dates.
Step 1 – Select the session for the booking
Step 2 – Select the room that this child will be attending – The child’s main room will be selected by default
Step 3 – Select the date range
Step 4 – Select the Days of the week
Step 5 – Select the occurrence – every week or every other week
Step 6 – Click Save
Now that your booking pattern has been saved you will see the booking pattern appear on the child’s bookings calendar
How to add absent days to my child?
If you need to add absent days to the children’s bookings, start by selecting the first day of their absence.
You can add an absence for individual days or a full date range
Once the day has been selected, navigate to the Absence tab. Then you will need to;
Step 1 – Select type – Holiday, Unwell, or Other
Step 2 – Select the date or days of absence
Step 3 – Add details
Step 4 – Click save
Once saved, this will show in your children’s bookings calendar
Creating an absence for a child importantly does not cancel a child’s booking patterns as it is important to keep hold of this data. An absent child will appear on the register but only for the days that appear on their booking pattern
What’s Next?
Now we have created your children’s bookings, we can jump into the Registers and how they work.